Virtual Classroom File Library

The Virtual Classroom File Library allows you to upload files in order to use them in the virtual classroom during the lesson and prepare templates. You can also make uploaded files available for your students as lesson materials

Functions

The File library menu allows you to create folders for better organisation of your files or simply upload them to the main directory.

You can also select multiple files and drag and drop them at the window. Depending of the file size, the upload may take anywhere from a few seconds to a few minutes.

Use the Upload New File button or Drag and Drop files to upload files in the Virtual Classroom File Library
Use the Upload New File button or Drag and Drop files to upload your files

In the bottom right corner of your screen you will see a bar. It shows you how much of your available space is currently in use.

The bottom of the page contains info regarding your plan's storage space
The bottom of the page contains info regarding your storage space

Once you upload, you have option to search, sort, move or delete one, multiple, or all files.

You can filter out files by different Name, Date and Type
You can filter out files by Name, Date and Type

You can download files previously uploaded. Furthermore, you can see additional options when you hover over the row where the file is located with your mouse cursor. The additional options are DELETE and SETTINGS.

If you choose to delete files, a new window will prompt you to confirm the action. Deleted files cannot be retrieved from the library.

Deleting a file will prompt you to confirm your actions
Deleting a file will prompt you to confirm

Settings also have a pop-up window, where you can see your permissions, as well as public ones. You can change public permissions and see what your permissions for the file are.

Each file has various accompanying permissions
Each file has accompanying permissions

The upper drop down menu will you to sort your own files- My files and files that have been uploaded by your academy users – For the whole academy. As an Administrator you have the option of managing all files that have been uploaded.

As an Administrator you can manage and administer user's files
As an Administrator you can manage user’s files

 

The Rooms archives tab is where the recordings of the previous sessions are stored. You have the option of reviewing archives of rooms that you have created.

The Room Archives tab consists of all of your previous sessions recordings
The Room Archives tab consists of all of your past session recordings

The last tab is Templates, it is where all of the created templates on the academy are found.

Have in mind that editing a template will create a room, specifically for that purpose, since any additional materials need to be uploaded via the virtual classroom and then saved as a template.

The Templates tab consists of all of your previously created templates and materials
The Templates tab consists of all of your previously created templates

Upload box

The Creator of the room can upload all or some of the files and materials you need at any time so: Participants can only upload and download the uploaded files only if they have the corresponding permissions.

  • Tutors can upload them to the Whiteboard;
  • Other participants can download them;
  • Tutors can play them through the media player (media files only).

Short video how to upload files in the virtual classroom:

You can also drag and drop supported files directly on the whiteboard
You can also drag and drop supported files directly on the whiteboard. Open the Uploaded box to select and import them

Upload files from your computer

To upload your files either click on the (Select files) button or select the files from your computer and drag them into the Upload box.

You can upload all popular file formats and sizes. The larger the file the longer it will take to upload. The time needed to convert and upload your desired file depends on its size and type.

 

Files will also be stored in the File library
Once the files have been uploaded from your computer they will be stored in your File library as well

Upload files from the file library

When subscribed to the Premium Virtual plans you can upload files in advance in order to use them as a resource when you open a new Virtual Classroom. In order to upload and have files ready to use as a pre-made materials, go to ‘File Library’ after you log into your account.

Virtual classroom File library menu
Virtual classroom File library menu

You will see this menu:

Select files from the File library
Select files that have already been uploaded in your library

Select ‘’Upload new file” and upload the file you wish to use. A new window will open.

Upload New File

You will see the newly uploaded file on the list and it will take a short period of time for it to be converted and ready to be used in the Virtual Classroom.

File library - select file to upload
File library – select file to upload

While in the Virtual Classroom, select the “Open File Library” button

A new window will open with the possibility to upload your desired file.

Import files from the library
Click the + Import files button in order to upload the selected files in the room

Import files

This opens a new dialog window where you can choose what pages to import and how. In order to import your files on the whiteboard press the ‘+’ button in the Uploaded files window.

Import files on the whiteboard
When your files appear in the Uploaded files box, click the + button in order to import them on the whiteboard

This opens a new dialog window where you can choose what pages to import and how. In order to import your files on the whiteboard press the ‘+’ button in the Uploaded files window.

Distribute in pages – This will place the selected pages from your document in separate pages on the whiteboard. Otherwise, this will put all the selected pages on the first whiteboard page.

On a new page – This will import the new pages at the end, creating new pages after the last.

Only supported files can be imported.

(Deny) This icon shows that either the file type is not supported or you do not have permission to import it.

NOTE: Only Room Creators and Presenters can import files (if they have the permission to Write on the whiteboard)

List of supported file formats:

.jpg, .pdf, .png, .doc, .docx, .xls, .xlsx, .odg, .odp, .ppt, .pptx, .ods, .odt, .mp3, .mp4, .txt., .rtf, .bib, .xml, .fodt, .html, .ltx, .ott, .pdb, .psw, .xlt, .sdw, .stw, .sxw, .bmp, .emf, .eps, .fodg, .gif, .met, .odd, .otg, .pbm, .pgm, .ras, .std, .svm, .swf, .wmf, .xhtml, .xpm, .potm, .pot, .pps, .sdd, .sti, .sxi, .csv, .dbf, .dif, .fods, .sxc, .ots, .slk, .stc, .avi

When you uploaded a file you can distribute it to a new page and according to your preferences
When you upload a file you can distribute it to a new page
You are free to delete a file which you no longer need
You can delete a file you no longer need

Note: Have in mind that if you delete an file, which is part of an Template, the file will be deleted in the Template as well.

A confirmation message appears:

 

Click Yes to delete the file or No to keep it
Click Yes to permanently delete the file

NOTE: If you delete a file that is imported on the whiteboard – you will lose the image on the whiteboard.

Download Files

All participants can download the files, if they have the permission to Download files. Find the file you need and click on the download button.

NOTE: If you do not see this button you actually do not have the permission to download the file

You and your students (if given the permission) can download every file which has been uploaded in the Virtual Classroom
You and your students (if given the permission) can download every file which has been uploaded

See File Information

Check the file info to see the info associated with the file itself
Check the file info to see the info associated with the file

 

 

 

 

 

 

 

 

 

Was this article helpful?