Virtual Classroom File Library
The Virtual Classroom File Library allows you to upload files in order to use them in the virtual classroom during the lesson and prepare templates. You can also make uploaded files available for your students as lesson materials
Functions
The File library menu allows you to create folders for better organisation of your files or simply upload them to the main directory.
You can also select multiple files and drag and drop them at the window. Depending of the file size, the upload may take anywhere from a few seconds to a few minutes.

In the bottom right corner of your screen you will see a bar. It shows you how much of your available space is currently in use.

Once you upload, you have option to search, sort, move or delete one, multiple, or all files.

You can download files previously uploaded. Furthermore, you can see additional options when you hover over the row where the file is located with your mouse cursor. The additional options are DELETE and SETTINGS.
If you choose to delete files, a new window will prompt you to confirm the action. Deleted files cannot be retrieved from the library.

Settings also have a pop-up window, where you can see your permissions, as well as public ones. You can change public permissions and see what your permissions for the file are.

The upper drop down menu will you to sort your own files- My files and files that have been uploaded by your academy users – For the whole academy. As an Administrator you have the option of managing all files that have been uploaded.

The Rooms archives tab is where the recordings of the previous sessions are stored. You have the option of reviewing archives of rooms that you have created.

The last tab is Templates, it is where all of the created templates on the academy are found.
Have in mind that editing a template will create a room, specifically for that purpose, since any additional materials need to be uploaded via the virtual classroom and then saved as a template.

Upload box
The Creator of the room can upload all or some of the files and materials you need at any time so: Participants can only upload and download the uploaded files only if they have the corresponding permissions.
- Tutors can upload them to the Whiteboard;
- Other participants can download them;
- Tutors can play them through the media player (media files only).
Short video how to upload files in the virtual classroom:

Upload files from your computer
To upload your files either click on the (Select files) button or select the files from your computer and drag them into the Upload box.
You can upload all popular file formats and sizes. The larger the file the longer it will take to upload. The time needed to convert and upload your desired file depends on its size and type.

Upload files from the file library
When subscribed to the Premium Virtual plans you can upload files in advance in order to use them as a resource when you open a new Virtual Classroom. In order to upload and have files ready to use as a pre-made materials, go to ‘File Library’ after you log into your account.

You will see this menu:

Select ‘’Upload new file” and upload the file you wish to use. A new window will open.
Upload New File
You will see the newly uploaded file on the list and it will take a short period of time for it to be converted and ready to be used in the Virtual Classroom.

While in the Virtual Classroom, select the “Open File Library” button
A new window will open with the possibility to upload your desired file.

Import files
This opens a new dialog window where you can choose what pages to import and how. In order to import your files on the whiteboard press the ‘+’ button in the Uploaded files window.

This opens a new dialog window where you can choose what pages to import and how. In order to import your files on the whiteboard press the ‘+’ button in the Uploaded files window.
Distribute in pages – This will place the selected pages from your document in separate pages on the whiteboard. Otherwise, this will put all the selected pages on the first whiteboard page.
On a new page – This will import the new pages at the end, creating new pages after the last.
Only supported files can be imported.
(Deny) This icon shows that either the file type is not supported or you do not have permission to import it.
NOTE: Only Room Creators and Presenters can import files (if they have the permission to Write on the whiteboard)
List of supported file formats:
.jpg, .pdf, .png, .doc, .docx, .xls, .xlsx, .odg, .odp, .ppt, .pptx, .ods, .odt, .mp3, .mp4, .txt., .rtf, .bib, .xml, .fodt, .html, .ltx, .ott, .pdb, .psw, .xlt, .sdw, .stw, .sxw, .bmp, .emf, .eps, .fodg, .gif, .met, .odd, .otg, .pbm, .pgm, .ras, .std, .svm, .swf, .wmf, .xhtml, .xpm, .potm, .pot, .pps, .sdd, .sti, .sxi, .csv, .dbf, .dif, .fods, .sxc, .ots, .slk, .stc, .avi


Note: Have in mind that if you delete an file, which is part of an Template, the file will be deleted in the Template as well.
A confirmation message appears:

NOTE: If you delete a file that is imported on the whiteboard – you will lose the image on the whiteboard.
Download Files
All participants can download the files, if they have the permission to Download files. Find the file you need and click on the download button.
NOTE: If you do not see this button you actually do not have the permission to download the file

See File Information
