Virtual Classroom Breakout Rooms

Virtual Classroom Breakout rooms allow you to divide any number of participants in your session into smaller teams. Whether you need to give your students an individual exam or have them work on a group assignment, this functionality affords you the possibility to create and customize a separate space for that purpose.

Manage Groups

Groups (also known as breakout rooms) are separate work spaces in the room. Each one has its own separate room elements: video conference connection, online whiteboard, chat, media player, participant controls – available only for the participants added to the group.

The default group in the room is the Main Group – all participants are automatically added to it.

Only tutors can create new groups and manage the participants in them.

Create a group 

In order for you to create a new group, press the Group: Main button in the top right part of the screen, and then go to the Groups section.

 

Virtual Classroom Breakout Rooms creation
Virtual Classroom Breakout Rooms creation

 

Another option for you to reach the Groups section is through Participants button in the bottom right corner.

 

Virtual Classroom Breakout Rooms creation through Participants button
Virtual Classroom Breakout Rooms creation through Participants button

 

Once you are in the Groups section, press the Create group button, and a new box will appear with a field designated to specify the group’s name. Type the group’s name, choose participants you would like to add to the group, and then click on the Create a Group button.

 

Virtual Classroom Breakout Rooms Creation
Create groups and add participants to groups in the Virtual Classroom

 

If you would like to, you can add a participant in this group straight away by clicking on their name which will move the slider to the right.

In this example: a new group was created with one participant (Bill) added to the group, while the other one (Eva) was not added to the group.

NOTE: You can create empty groups and add the participants later. In order to do so, simply put in a group name, set all participants to not be part of the group (similar to Eva in the previous example), and then enter the group. Adding additional participants to the group can be done afterwards.

 

Switch Groups

Switching Groups is easy – just select the group you wish to go to from the Groups list.

By default the first group is the Main group. It is created when the room is started.

NOTE: The Main group cannot be renamed or deleted.

Switching between different Groups
Switching between Groups in the Virtual Classroom

 

There is a visual indication showing the tutor and other participants that you have switched the group. Your video feed changes as follows:

NOTE: The tutor/administrator can call a participant to the group.

 

Different Groups icon notification
Indicating that the student has entered another Group

 

Online whiteboard in groups 

Every group has a separate online whiteboard and the content on it is visible only for the participants who are in that particular group.

NOTE: If you delete the Group all its content will be lost.

 

Copy content from one group to another 

Select the elements you wish to share in the other group and Copy them.

Then switch to the destined Group and Right-Click -> Paste in Place

NOTE: Participants can copy or move only their own elements, unless they have the permission to Edit All Elements. When granted this permission, they can copy/move any element on the online whiteboard.

 

Chat in Groups

Every group has its own chat and the content on it is visible only for the participants who are in that group.

NOTE: Participants can read messages in the Group chat only while they are in that group.

 

Video conference connection in groups 

When you switch to another group only the people who are currently in the same group can hear and see you.

NOTE:  You can add participants to this group, but they should switch/come to it in order to hear or see you

 

Permissions and controls in groups 

Every group has its own permissions.

NOTE: Some permissions are Global and some are for the Group only.

Add, Call, and Remove Participants

Go to the Groups section, select the desired group, and then click on the Participants icon.

In order to manage the group, click on the Participants icon
In order to manage the group, click on the Participants icon

You are now able to Add, Call, or Remove participants.

In order for you to Add a participant to the group, the slide needs to be green, therefore in order for you to remove them, it needs to be red.

NOTE: The tutor cannot be removed.

The Call user to group button next to the user’s name will call them to the respective group.

NOTE: You should add the participant to the group first.

How to add, call, and remove participants from the group
How to add, call, and remove participants from the group

 

Delete a Group

You can delete any group, except for the Main one, including all their content and settings.

NOTE: Once you delete a Group, you cannot restore it.

In order for you to delete a group, go to the Groups section, select the desired group, and then press the Delete group button (Recycle Bin icon) next to the group name.

Delete a Group in the Virtual Classroom
Delete a Group in the Virtual Classroom

 

Next up, we’ll take a look at the Synchronize browsing option, which, as the name suggests, allows you to synchronize your view with that of your students during the lesson.

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