As an organization, you have the option of editing the details and appearance of your LMS. The General Information menu under LMS Account and Settings allows you to adjust those, and more, settings for your organization.
The menu can be accessed by clicking on Account & Settings in the left-side menu, and then on General information. The Menu is divided into two tabs: Organization details and Storage quotas.
Organization details and LMS Account and Settings
Once you click on General information, you will find yourself on the Organization details tab where you can edit your Learning Management System’s settings.
The first part of the Organization details page contains details regarding your plan. You can see the following details:
- Name: the name and sub-domain of your LMS;
- Plan: the type of plan you are subscribed for.
- Status: this is the current status of your subscription plan, either active or expired. This field also allows you to upgrade your subscription, adding new features to your plan. You will also have the option of renewing the subscription,
- Rooms: the first number shows you how many rooms are currently open in your LMS. The second number shows how many rooms you can open at the same time.
- Storage: this shows you the amount of storage you can use for uploading files and keeping interactive recordings of your lesson.
- User accounts: the first number is the number of accounts currently created, the second shows the total number of accounts that can be used in the academy.
- Courses: number of courses that are created.
- Lessons: number of lessons which you are allowed to create. Free LMS accounts can use up to 10 in total, premium plans are not limited in the number of lessons that can be created.
You get access to various settings if you have subscribed to the premium Learning Management System plan:
First is the “Session archives”, you can choose whether you want to keep recordings of your virtual classroom sessions. (only available if you have purchased one or more virtual classroom license (s) The default setting is ON. Note, there are additional conditions that admins can set, like choose if they want to grant rights for the host(s) to select if sessions opened by them are recorded or not. Additionally, you can choose if the host(s) can delete their session archives and if the archives are only accessible by admins.
The second option is the “System check” section under which administrators can set if the system check is mandatory or not, as well as select the option to be performed only once on a particular device.
The third option is called “Users” it will be discussed in more detail below in the User approval section.
NOTE: If you choose to leave this setting OFF, you can still create accounts for your students as an Organization or Administrator via the Users menu.
The fourth option is “Other”, there are located options to set if the academy sessions are only for registered users or guests are allowed, as well if the host(s) are allowed to invite observers and if the participants will have to wait until the host has entered the session first in order to enter themselves (Wait for the host before entering a room).
Next is the “Waiting room” section, where the waiting room can be turned on/off or set such registered users will enter the session, guests will have to be approved by the teacher in order to enter. By default, this setting is OFF. Under the same section, there are two additional settings: whether the host(s) can see all sessions in the sessions list. Host(s) normally see only rooms that they have opened when they go to the Virtual Classrooms menu, ticking the box will allow them to see all rooms in the Virtual classrooms section, so this option will let accounts with the teacher role in your academy see every room opened within the whole academy similar to the administrator role. The second option is to grant/deny the participants to download the quizzes’ results as a PDF file.
Next in the list are the Company logo and Favicon fields. The Upload logo button allows you to upload a custom logo for your academy. This will show up in the top left corner of your subdomain and replace the default VEDAMO logo. The Upload favicon lets you upload an icon that will appear on the browser tab in which your academy is open and it replaces the regular Vedamo V icon that normally appears there.
Finally, the menu offers seven more fields that you can use to include additional company details.
Storage quotas is the second tab in the General Information menu. It allows you to distribute your total storage space between the different users in your academy. Your Organization account contains the full storage quota by default. The total size of your quota depends on your current subscription package. The Organization account can then transfer some of that quota to teachers’ accounts as necessary.
FOR EXAMPLE: In the screenshot, you can see that this particular Organization account has a total quota of 111 GB The Organization would like to increase the teacher’s (Jason) quota to 30000 MB. To do that, they will need to type 30000 into that teacher’s box (you can also use the up/down arrows) and then click the Save Changes button. The teacher’s quota will now be 30000 MB and the bar showing how much space they have remaining will now say 1639.29MB of 30000MB used.
This functionality will let you choose whether or not user registration is allowed (if allowed, anyone can register in your academy, although only as a user by role).
If “Auto approve users registrations” is switched on all registrations won’t need any approval they will be completed automatically. Otherwise (not checked) the registrations will display “pending” status until the organizational/admin account has approved them.
Note: Pending users will not increase the users quota.
If a user has not been approved (remove option is used), the user will be showing the suspended status.
Note: Suspended users will not increase the users quota.
SSO (single sign-on)
Single sign-on (SSO) is an authentication scheme that allows a user to log in with a single ID and password to any of several related, yet independent, software systems. Single sign-on allows the user to log in once and access services without re-entering authentication factors.
Note: information provided from Wikipedia
At the moment the user can choose from the corresponding list: