Every organization may choose what type of virtual classroom settings they will use – for registered or non-registered users. Additionally, the organization may give the hosts the opportunity to select for each session whether the room will be only for registered participants or for guest users. In this article, both levels of settings are explained in detail.    

Viewing the settings as an Organization 

In order to change and see the settings you need to go to Account Settings > General Settings, and scroll down where you will find the tab Session:

Virtual classroom settings - registered and non-registered users: Virtual classroom settings as an Organization
Virtual classroom settings – registered and non-registered users: Virtual classroom settings as an Organization

 

Locate the Participants in the session menu and choose one of the 3 options:

Virtual classroom settings - registered and non-registered users: Select the type of Participants in your sessions
Virtual classroom settings – registered and non-registered users: Select the type of Participants in your sessions

Note: When a change is made you will have to press the Save Changes button in the bottom of the screen so the changes are saved. 

Virtual classroom settings - registered and non-registered users: The "Save Changes" button will have to be pressed in order for settings to be applied
Virtual classroom settings – registered and non-registered users: The “Save Changes” button will have to be pressed in order for settings to be applied

Registered users only. The host can change to Non-registered before the session.

By default, the hosts will start live sessions for participants who are registered in the organization’s LMS. They will need to log in with their username and password before entering the classroom.

However, the organization gives hosts the opportunity to change the settings before the start of the session, and invite non-registered (guest) users (participants who are not registered in the organization’s LMS). They will need just to click on the link that the host will send to them to enter the classroom. 

Virtual classroom settings - registered and non-registered users: Registered users only. The host can change to Non-registered before the session
Virtual classroom settings – registered and non-registered users: Registered users only. The host can change to Non-registered before the session

 

Registered users only

Hosts are unable to change this option. They will have live sessions only with participants who are registered in the organization’s LMS.

Virtual classroom settings - registered and non-registered users: Registered users (Guests) only
Virtual classroom settings – registered and non-registered users: Registered users (Guests) only

 

Non-registered (guest) users. The host can change to “Registered users only” before the session.

By default, the hosts will start live sessions for non-registered (guest) users (participants who don’t need to have an account in the organization’s LMS). 

However, the organization gives the hosts the opportunity to change the settings before starting the session and create a live session for registered users only.

If they change it, non-registered (guest) users won’t be able to join the session.

Virtual classroom settings - registered and non-registered users: The host can change to Registered users only before the session.
Virtual classroom settings – registered and non-registered users: The host can change to Registered users only before the session.

 

Non-registered (guest) users

Hosts will not be able to change this option. Sessions that are set for guests can be attended by both registered and non-registered (guest users) users. 

Virtual classroom settings - registered and non-registered users: Non-registered (Guests) users
Virtual classroom settings – registered and non-registered users: Non-registered (Guests) users

 

Viewing the settings as a Host: 

When hosts are about to start a live session, they may be given the option to change the “Participants” tab:

Registered users only

The host can change to Non-registered before the session“ option is enabled by the organization.

Virtual classroom settings - registered and non-registered users: The host can change to Non-registered before the session
Virtual classroom settings – registered and non-registered users: The host can change to Non-registered before the session

By default, the live sessions are set for registered users (participants who have accounts in the organization’s LMS). They will need to log in with their usernames and passwords before entering the classroom.

However, by opening the drop-down menu, hosts may change the settings to “Guests (no need for an account)”. Then, they will be able to invite participants who are not registered in the organization’s LMS. They will need just to click on the link that the host will send to them to enter the classroom.

Registered users only when is enabled by the organization.

The button is grey and non-clickable. Hosts cannot change it. They will be able to start sessions only for registered users (participants who have accounts in the organization’s LMS).

Virtual classroom settings - registered and non-registered users: Registered users only when is enabled by the organization
Virtual classroom settings – registered and non-registered users: Registered users only when is enabled by the organization

 

Non-registered (guest) users.

The host can change to Registered users only before the session option is enabled by the organization.

Virtual classroom settings - registered and non-registered users: “Non-registered (guest) users. The host can change to Registered users only before the session”
Virtual classroom settings – registered and non-registered users: “Non-registered (guest) users. The host can change to Registered users only before the session”

By default, the live sessions are set for guests (participants who do not need to be registered in the organization’s LMS). But, by opening the drop-down menu, hosts may change the settings to “Registered users”. Then, they will not be able to invite guests.

Non-registered (guest) users when is enabled by the organization

The button is grey and non-clickable. Hosts cannot change it.

Virtual classroom settings - registered and non-registered users: Virtual classroom settings: Non-registered (guest) users enabled by the organization
Virtual classroom settings – registered and non-registered users: Virtual classroom settings: Non-registered (guest) users enabled by the organization

Note: Those settings do not apply for Scheduled Virtual classrooms – they are only for guest users. And, Virtual classroom sessions which are part of VEDAMO LMS courses are for registered LMS users only.

 

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