Table of content of Virtual Classroom Functional Windows:

      1. Virtual Classroom Functional Windows
      2. Video
      3. Sound controls
      4. Chat
      5. Upload box
      6. Media Player
      7. Personal notes
      8. Screen Share

Virtual Classroom Functional Windows

The Virtual Classroom Functional Windows buttons are tools located on the right side as well as at the bottom of the screen. The ones on the right resemble grey boxes, and each of them can be clicked to expanded into a new window.

The functional windows in the virtual classroom located on your right-hand side

 

Open, close, move, and resize the Functional windows in the virtual classroom

Every functional window has a grey header on top of it (on the video window it shows when hovered over with the mouse). When you move the box it acquires a green border.

Virtual Classroom Chat
Double click to maximize or minimize the functional windows or drag to adjust the size of the window

Video

Getting Started

The default configuration in the Room is 1 Presenter‘s video and 1 box with the Mosaic video.

 

Move individual participants’ video windows in order to rearrange them
Move individual participants’ video windows in order to rearrange them

 

Mosaic Video

The video mosaic has the same layout for all participants. The tutor has quick access to participants microphones from the Mosaic Video

Click the microphone icon on the left in order to mute or unmute individual participants

 

Individual Video

By default only the Presenter has an individual video Window (this is a system configuration). At any time the Presenter can hide the Mosaic Video, open individual video Windows (higher video quality – not recommended when there is one or more participants with a slow internet connections), or close them.

Resize the individual video window of each participant

Add person to the Mosaic Video

Only the Room Creator can add a participant to the Grid. This is done by giving the participant the permission to be in the Mosaic video (through the Control All Participants menu).

By default when there are more than two participants in the room, the Mosaic starts automatically.

Remove person from the Mosaic Video

Only the Room Creator can remove a participant from the Mosaic. This is done by stopping the participant’s permission to be in the Mosaic (through the Control All Participants menu).

Individual Video of a participant

The individual video is a single window, separated from the video mosaic. It could show any of the participants in the room and which to be shown is a teacher’s choice. By default it will show the teacher’s video.

More detailed information on how the individual video works here: (link to the article Individual video and Share Screen in the Virtual Classroom)

Shared Screen

As it is with the video controls, the participant could show/hide the shared screen from the Functional windows on the right side. This doesn’t turn on/off the function. This is done by the button in the bottom of the screen. Here is the difference:

More detailed information on how the Share Screen function works here: (link to the article Individual video and Share Screen in the Virtual Classroom)

Chat

Participants can chat with each other either in Personal or Group chat. By default you are in the Main Group chat.

Chat drop down menu notifications
The drop down menu in the chat will blink to notify you that there is a new message received

 

Use the drop down menu to switch between Group and Personal chat.

Admins will be able to see the chat messages in the archives of the session
Keep in mind that the admins will be able to see any chat messages when later reviewing the recordings of the sessions

Hosts can also delete and undo all previously deleted messages (including theirs) just have to hover over the content that you wish to delete and an “X” sign will appear and the whole message will become colored in red.

Delete chat message - Virtual classroom functional windows
Delete chat message – Virtual classroom functional windows

 

Also it is possible to copy and past previous chat content, this function is available for both the host as well as the students just mark the content that you want to copy and paste it in the chat box.

Deleted chat message - Virtual classroom functional windows
Deleted chat message – Virtual classroom functional windows

Upload box

The Creator of the room can upload all or some of the files and materials you need at any time so: Participants can only upload and download the uploaded files only if they have the corresponding permissions.

  • Tutors can upload them to the Whiteboard;
  • Other participants can download them;
  • Tutors can play them through the media player (media files only).

Short video how to upload files in the virtual classroom:

You can also drag and drop supported files directly on the whiteboard
You can also drag and drop supported files directly on the whiteboard. Open the Uploaded box to select and import them

Upload files from your computer

To upload your files either click on the  (Select files) button or select the files from your computer and drag them into the Upload box.

You can upload all popular file formats and sizes. The larger the file the longer it will take to upload. The time needed to convert and upload your desired file depends on its size and type.

Files will also be stored in the File library
Once the files have been uploaded from your computer they will be stored in your File library as well

Upload files from the file library

When subscribed to the Premium Virtual plans you can upload files in advance in order to use them as a resource when you open a new Virtual Classroom. In order to upload and have files ready to use as a pre-made materials, go to ‘File Library’ after you log into your account.

Upload files from the File library
Upload files in the virtual classroom directly from the File library

You will see this menu:

Select files from the File library
Select files that have already been uploaded in your library

Select ‘’Upload new file” and upload the file you wish to use. A new window will open.

(Upload New File)

You will see the newly uploaded file on the list and it will take a short period of time for it to be converted and ready to be used in the Virtual Classroom.

Upload new files
Upload new files in the File library

 

While in the Virtual Classroom, select the “Open File Library” button

A new window will open with the possibility to upload your desired file.

Import files from the library
Click the + Import files button in order to upload the selected files in the room

Import files

This opens a new dialog window where you can choose what pages to import and how. In order to import your files on the whiteboard press the ‘+’ button in the Uploaded files window.

Import files on the whiteboard
When your files appear in the Uploaded files box, click the + button in order to import them on the whiteboard

This opens a new dialog window where you can choose what pages to import and how. In order to import your files on the whiteboard press the ‘+’ button in the Uploaded files window.

Distribute in pages – This will place the selected pages from your document in separate pages on the whiteboard. Otherwise, this will put all the selected pages on the first whiteboard page.

On a new page – This will import the new pages at the end, creating new pages after the last.

Only supported files can be imported.

(Deny) This icon shows that either the file type is not supported or you do not have permission to import it.

NOTE: Only Room Creators and Presenters can import files (if they have the permission to Write on the whiteboard)

List of supported file formats:

.jpg, .pdf, .png, .doc, .docx, .xls, .xlsx, .odg, .odp, .ppt, .pptx, .ods, .odt, .mp3, .mp4, .txt., .rtf, .bib, .xml, .fodt, .html, .ltx, .ott, .pdb, .psw, .xlt, .sdw, .stw, .sxw, .bmp, .emf, .eps, .fodg, .gif, .met, .odd, .otg, .pbm, .pgm, .ras, .std, .svm, .swf, .wmf, .xhtml, .xpm, .potm, .pot, .pps, .sdd, .sti, .sxi, .csv, .dbf, .dif, .fods, .sxc, .ots, .slk, .stc, .avi

When you uploaded a file you can distribute it to a new page and according to your preferences
When you upload a file you can distribute it to a new page

 

You are free to delete a file which you no longer need
You can delete a file you no longer need

A confirmation message appears :

Click Yes to delete the file or No to keep it
Click Yes to permanently delete the file

NOTE: If you delete a file that is imported on the whiteboard – you will lose the image on the whiteboard.

 

Download Files

All participants can download the files, if they have the permission to Download filesFind the file you need and click on the download button.

NOTE: If you do not see this button you actually do not have the permission to download the file

You and your students (if given the permission) can download every file which has been uploaded in the Virtual Classroom
You and your students (if given the permission) can download every file which has been uploaded

See File Information

Check the file info to see the info associated with the file itself
Check the file info to see the info associated with the file

Media Player

In the media player you can share videos from YouTube (only) and upload video or audio files directly from your computer.

Short video how to use the Media Player:

The Media player allows you to share media directly from youtube
The Media player allows you to share media straight from youtube

Adding a YouTube video to the media player

In order to add a video from YouTube to the player, you can either copy the link directly from the video’s address bar

Copy the video link and paste it in the media player
All you need to do is copy the video link and paste it in the media player

or use the Short link from the YouTube Share option

Alternatively you can use the shorter option of the link
Alternatively you can use the short youtube link

Then paste the link in the media player:

Paste the copied link in the media player to load and play it for your students
Paste the copied link in the media player to load and play it

Play your uploaded video or audio files

To play media files from your computer you need to upload them first. Put them in the Upload Window click the “Play file in the player” button  and they will be automatically added in the Playlist.

WARNING: Be careful of Copyrights for the media files you are uploading.

Arrange Media Playlist

When you import a new audio or video file, they are added to the bottom of the Playlist. You can arrange the list by dragging the desired item up or down with your mouse.

Drag the uploaded files up and down to re-arrange them accordingly in the media plaeyr
Drag the uploaded files up and down in the media player to re-arrange them

Delete video/audio from the Media Playlist

Select the video you want to remove from the list and click on the X button.

Click the X button to delete the video from the media player
Click the X button to delete the video

NOTE: There is no request for confirmation.

Personal Notes

Every participant has a Personal notes tool where they can take text notes during the session and later export those notes as an html file.

NOTE: If you change the computer or room you will lose your personal notes.

Personal notes stay the same when you switch between groups. No one can read them, except you.

The personal notes allow you to take notes during the lesson as they're private and only for you to see
The personal notes allow you to take notes during the lesson

Screen Share

As it is with the video controls, the participant could show/hide the shared screen from the Functional windows on their right side – again, this doesn’t turn on/off the function,this is done by the button in the bottom of the screen. Here is the difference:

How does the screen share works?

When a student wants to share their screen, by clicking the button a message will be sent to the teacher that one particular student wants to share their screen. The teacher then could allow or deny it.

The teacher from the other side could request a screen to be shared from their students, from the share screen window.

The student will receive a message for the request and they could choose whether to share their screen or not.

If the Cancel button is clicked, the teacher will receive the notification with the option to resend the request.

Share Screen in groups

If the students are divided into different groups, the teacher could set different shared screens with different people for each group, but only one shared screen is allowed at the same time in the same group.

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