Virtual Classroom Functional Windows

The Virtual Classroom Functional Windows are tools located in the upper right side of the virtual classroom. They resemble green boxes and each of them can be clicked to expand into a window. This section will explain all of those functional windows in detail. The table below lists all of the available functional windows in the virtual classroom and their use:

NOTE: Every new individual video box will appear below the Presenter’s individual video box and above the chat box.

Virtual classroom functional windows
The functional windows in the virtual classroom are located on your right-hand side

Open, close, move and resize the Functional windows in the virtual classroom

Every functional window has a green header on top of it (on the video window it shows on hover with the mouse). When you move the box it acquires a green border.

Double Click the green header to resize the functional windows
Double click to maximize or minimize the functional windows or drag to adjust the size of the window

Full screen mode of the functional windows in the virtual classroom

Upon clicking the (Full screen) icon you expand the box to Full screen mode.Here’s an example of how the Chat window looks in Full screen mode.

To exit Full screen mode either press the Escape button on your keyboard or click the (Full screen)  button in the top right hand corner.

Press escape to exit full screen mode
Exist full screen mode

Video

Getting Started

The default configuration in the Room is 1 Presenter‘s video and 1 box with the Mosaic video. New windows appear on top of the already opened ones, but you can move and arrange them as is convenient for you.

Arranging participants' video windows
Move individual participants’ video windows in order to rearrange them

Mosaic Video

The video mosaic has the same layout for all participants. The difference in the Presenter’s view is that they have access to the Control button. The tutor has access to quick controls set from the Mosaic Video

Mute or unmute participants in the room
Click the microphone icon on the left in order to mute or unmute individual participants

Individual controls for every user in the Mosaic

Access quick controls
Click the wrench icon in order to access the quick controls for each participant

Individual Video

By default only the Presenter has an individual video Window (this is a system configuration). At any time the Presenter can hide the Mosaic Video, open individual video Windows (higher video quality – not recommended when there is one or more participants with a slow internet connections), or close them.

Resize the individual video windows
Resize the individual video window of each participant

Add person to the Mosaic Video

Only the Room Creator can add a participant to the Grid. This is done by giving the participant the permission to be in the Mosaic video (through the Control All Participants menu).

By default when there are more than two participants in the room, the Mosaic starts automatically.

Remove person from the Mosaic Video

Only the Room Creator can remove a participant from the Mosaic. This is done by stopping the participant’s permission to be in the Mosaic (through the Control All Participants menu).

Show Individual Video of a participant

Only the Room Creator can show a participant in a separate individual video. This is done by giving the participant the permission to have an individual video. There are two ways to do this:

A: through the Control All Participants menu

B: through the Quick Controls in the Mosaic video (seen in the screenshot below)

Hide the Individual Video for a Participant

Only the Room Creator can hide a participant’s individual video. This is done by stopping the participant having the permission for individual video. There are two ways to do this:

A: through the Control All Participants menu;

B: through the Quick Controls in the Mosaic video (seen in the screenshot below)

 

Sound Controls

The Room Creator can control other participants’ microphones and adjust their audio settings from the controls in the Mosaic video.

Mosaic video in the room
Mosaic video in the virtual classroom

Chat

Participants can chat with each other either in Personal or Group chat. By default you are in the Main Group chat.

Chat drop down menu notifications
The drop down menu in the chat will blink to notify you that there is a new message received

Use the drop down menu to switch between Group and Personal chat.

Admins will be able to see the chat messages in the archives of the session
Keep in mind that the admins will be able to see any chat messages when later reviewing the recordings of the sessions

Upload box

The Creator of the room can upload all or some of the files and materials you need at any time so: Participants can only upload and download the uploaded files only if they have the corresponding permissions.

  • Tutors can upload them to the Whiteboard;
  • Other participants can download them;
  • Tutors can play them through the media player (media files only).
You can also drag and drop supported files directly on the whiteboard
You can also drag and drop supported files directly on the whiteboard. Open the Uploaded box to select and import them

Upload files from your computer

To upload your files either click on the  (Select files) button or select the files from your computer and drag them into the Upload box.

You can upload all popular file formats and sizes. The larger the file the longer it will take to upload. The time needed to convert and upload your desired file depends on its size and type.

Files will also be stored in the File library
Once the files have been uploaded from your computer they will be stored in your File library as well

Upload files from the file library

When subscribed to the Premium Virtual Classroom plan you can upload files in advance in order to use them as a resource when you open a new Virtual Classroom. In order to upload and have files ready to use as a pre-made materials, go to ‘File Library’ after you log into your account on www.vedamo.com

Upload files from the File library
Upload files in the virtual classroom directly from the File library

You will see this menu:

Select files from the File library
Select files that have already been uploaded in your library

Select ‘’Upload new file” and upload the file you wish to use. A new window will open.

(Upload New File)

You will see the newly uploaded file on the list and it will take a short period of time for it to be converted and ready to be used in the Virtual Classroom.

Upload new files
Upload new files in the File library

While in the Virtual Classroom, select the “Open File Library” button

A new window will open with the possibility to upload your desired file.

Import files from the library
Click the + Import files button in order to upload the selected files in the room

Import files

This opens a new dialog window where you can choose what pages to import and how. In order to import your files on the whiteboard press the ‘+’ button in the Uploaded files window.

Import files on the whiteboard
When your files appear in the Uploaded files box, click the + button in order to import them on the whiteboard

This opens a new dialog window where you can choose what pages to import and how. In order to import your files on the whiteboard press the ‘+’ button in the Uploaded files window.

Distribute in pages – This will place the selected pages from your document in separate pages on the whiteboard. Otherwise, this will put all the selected pages on the first whiteboard page.

On a new page – This will import the new pages at the end, creating new pages after the last.

Only supported files can be imported.

(Deny) This icon shows that either the file type is not supported or you do not have permission to import it.

NOTE: Only Room Creators and Presenters can import files (if they have the permission to Write on the whiteboard)

List of supported file formats:

.jpg, .pdf, .png, .doc, .docx, .xls, .xlsx, .odg, .odp, .ppt, .pptx, .ods, .odt, .mp3, .mp4, .txt., .rtf, .bib, .xml, .fodt, .html, .ltx, .ott, .pdb, .psw, .xlt, .sdw, .stw, .sxw, .bmp, .emf, .eps, .fodg, .gif, .met, .odd, .otg, .pbm, .pgm, .ras, .std, .svm, .swf, .wmf, .xhtml, .xpm, .potm, .pot, .pps, .sdd, .sti, .sxi, .csv, .dbf, .dif, .fods, .sxc, .ots, .slk, .stc, .avi

When you uploaded a file you can distribute it to a new page and according to your preferences
When you upload a file you can distribute it to a new page
You are free to delete a file which you no longer need
You can delete a file you no longer need

A confirmation message appears :

Click Yes to delete the file or No to keep it
Click Yes to permanently delete the file

NOTE: If you delete a file that is imported on the whiteboard – you will lose the image on the whiteboard.

 

Download Files

All participants can download the files, if they have the permission to Download filesFind the file you need and click on the download button.

NOTE: If you do not see this button you actually do not have the permission to download the file

You and your students (if given the permission) can download every file which has been uploaded in the Virtual Classroom
You and your students (if given the permission) can download every file which has been uploaded

See File Information

Check the file info to see the info associated with the file itself
Check the file info to see the info associated with the file

Media Player

In the media player you can share videos from YouTube (only) and upload video or audio files directly from your computer.

The Media player allows you to share media directly from youtube
The Media player allows you to share media straight from youtube

Adding a YouTube video to the media player

In order to add a video from YouTube to the player, you can either copy the link directly from the video’s address bar

Copy the video link and paste it in the media player
All you need to do is copy the video link and paste it in the media player

or use the Short link from the YouTube Share option

Alternatively you can use the shorter option of the link
Alternatively you can use the short youtube link

Then paste the link in the media player:

Paste the copied link in the media player to load and play it for your students
Paste the copied link in the media player to load and play it

Play your uploaded video or audio files

To play media files from your computer you need to upload them first. Put them in the Upload Window click the “Play file in the player” button  and they will be automatically added in the Playlist.

WARNING: Be careful of Copyrights for the media files you are uploading.

Arrange Media Playlist

When you import a new audio or video file, they are added to the bottom of the Playlist. You can arrange the list by dragging the desired item up or down with your mouse.

Drag the uploaded files up and down to re-arrange them accordingly in the media plaeyr
Drag the uploaded files up and down in the media player to re-arrange them

Delete video/audio from the Media Playlist

Select the video you want to remove from the list and click on the X button.

Click the X button to delete the video from the media player
Click the X button to delete the video

NOTE: There is no request for confirmation.

Personal Notes

Every participant has a Personal notes tool where he/she can take text notes during the session and later export those notes as an html file.

NOTE: If you change the computer or room you will lose your personal notes.

Personal notes stay the same when you switch between groups. No one can read them, except you.

The personal notes allow you to take notes during the lesson as they're private and only for you to see
The personal notes allow you to take notes during the lesson

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